Introduction

Managing employee attendance is animportant part of running a successful business. Before the introduction ofattendance software, registers and excel sheets were used to keep a track ofemployee’s attendance. This process led to problems like employee errors, timewastage and extra paperwork.

Now the automated attendancesoftware has eliminated the manual attendance trackers but a new problem hasarised. Currently there is an abundance of attendance software in the marketand businesses are confused about choosing from a sea of options.

In this blog we will talk abouthow you can choose your ideal attendance software, one thatsuits your business needs. By the end of this blog you will have a perfect ideaon which attendance software is best for your organization.

Step1.

Analyseyour business needs

As a founder who is looking to buyan attendance software you must consider these 4 factors.

1. BusinessSize: The size of your organization is one of the most important factorsyou need to consider before investing in your investment software. If youare a startup with a few employees you can invest in simple and affordablesoftware with few simple features like time tracking system. If you are alarge organization or a MNC you need more complex software. The softwareyou use must be customizable and have many different features likereal-time reporting and geolocation tracking.

2. Industrytype: Different types of organization have different requirements hencethe attendance software they use will also vary. For example a steelfactory will need software that is used for tracking attendance and plantproductivity. Some factories also work in shifts which should also betaken into consideration before buying the software. On the other hand asoftware firm must consider tracking the attendance of employees who workfrom the office as well as of employees that work remotely.

3. Employeedemographics: Employee demographic is also an important factor toconsider. For example if you have employees from different countries youwill require a software that has a multilingual feature.

4. Reportingrequirement: Before choosing the software, know the purpose of buying one.For example, some businesses install attendance software to trackproductivity while some use it for payroll purposes.

Step2

Considerthe software features

Different businesses requiredifferent features depending on the type of the business. Here are a few basicfeatures to consider when buying a software.

1. TimeTracking: This feature allows employees to punch in and out their workinghours and also keeping track of their overtime hours. This feature is alsoessential for accurate payroll processing.
2. Scheduling:This feature allows managers to create and assign work schedules to theemployees. Some software also have an option for automatic schedulingbased on employee availability and workload.
3. LeaveManagement: Employees use this feature to request time offs and leaves andmanagers can use this to approve or reject these requests.
4. Integration:This feature allows the attendance software to integrate with other HRMStools like payrollmanagement software.

Step3

Reviewthe pricing plan of the attendance software.

The price plan of the attendance software depends on thefeatures they provide, amount of customization and the size of your business.

1. Startwith determining a budget.
2. Carefullyreview the pricing plan as the price of attendance software depends onfeatures and functionalities.
3. Considerpayment options. Some companies prefer one-time payment while othersprovide options for paying in installments.
4. Somesoftware companies also have additional costs, ensure you properly reviewall the additional costs before investing in the software.
5. Dependingon the size of your organization and employee count you can negotiate forsome discounts from the service provider. 

Conclusion

Choosing the best attendancesoftware for your company is an important choice that could affect theproductivity and success of your enterprise. Businesses can choose the idealattendance software that supports their goals by understanding their needs, analysingthe software's capabilities, reviewing pricing and budget, and taking vendorreputation into account.

If you are looking to buy a newattendance software, you must consider HR software services by Opportune HR. Theyprovide top-quality HR services and have an impressive list of clients. Visittheir website today to learn more about their HR services.